Updated: Mar 30
How To Track and Secure Your Fleet Keys?
For a service company, managing your fleet is a crucial task. You have to ensure that logistically everything is up to standards in order to provide value for your business, which means our fleet is operating smoothly and efficiently. One of the most important and yet overlooked aspects of fleet management is key management. Every key provides access to a vehicle, and every day employees are coming and going with these keys.
But what if keys are lost or stolen? How do you know who had the keys last or when they were last at the office? When a vehicle goes missing or is damaged, how can you tell who got the keys to drive it? These are serious problems that can cause liability issues and confusion and ultimately spell disaster for fleet management. This is not only a problem for vehicles but for any keys that you need to keep track of, from entry doors to cabinets and desks containing important documents to jewelry cases.
Thankfully there is a solution for this problem: The Traka Key Cabinet. This key cabinet must be opened with a pin code in order to access the keys. Each pin code is given specific permissions (example, a service technician enters his code and can pull out the van key but cannot pull out the storeroom key), and the cabinet will log all instances of keys being removed and returned.
To demonstrate the benefit of this tool, we will run back through the problem scenarios, this time with a Traka Key Cabinet. If a key is lost or stolen, or a vehicle damaged, you simply run a report for that key and you will see exactly who the last person to pull out that key was. This puts you a full step ahead of other companies in responding to a crisis and limiting your liability.
If you are interested in protecting and keeping track of your fleet keys, you can purchase a Traka21 Key Cabinet here, or contact us if you have any questions.